Senior Personal/Executive Assistant to the CEO

Company Name:The Future Edge

Ideal Candidate Summary
The ideal candidate must be a well-rounded, organized, and assertive professional who thrives in administrative and household management roles.
Should be calm, non-judgmental, and decisive, with excellent documentation, research, and expense management skills. They must be experienced, and capable of maintaining a professional, clean appearance while handling responsibilities efficiently.

Proximity to the Island and the ability to drive are important for the role.

Job Overview
As the Senior Personal/Executive Assistant, you will provide administrative, organizational, and household support to enable the CEO to focus on strategic responsibilities. Your role will involve managing schedules, communication, and tasks while maintaining professionalism, discretion, and confidentiality. You will also assist with personal errands and family-related responsibilities. Proximity to Lagos Island and the ability to drive are essential for this role.

Key Responsibilities:
Administrative Support

• Coordinate and manage the Director’s calendar, including meetings, appointments, and events.
• Prioritize and schedule meetings to optimize the Director’s time.
• Organize and prepare for meetings by providing agendas, briefings, and supporting materials.
• Maintain accurate physical and digital records, ensuring confidentiality and easy retrieval.
• Ensure all documents are systematically filed both in hard copy and soft copy formats for easy access and organization.
• Prepare reports, presentations, and data analysis to support decision-making.
• Handle day-to-day office management tasks, including expense reports and procurement.

Communication and Correspondence

• Act as a liaison between the Director and other teams to ensure smooth communication.
• Handle and prioritize correspondence, including emails, phone calls, and inquiries.
• Draft, edit, and proofread emails, letters, reports, and presentations on behalf of the Director.
• Serve as the primary point of contact for internal and external stakeholders.
• Assist in drafting and editing various forms of written communication, such as memos, reports, and presentations.

Travel and Logistics Coordination

• Plan and manage domestic and international travel, including visa applications, flights, accommodation, and itineraries.
• Ensure travel plans align with the Director’s schedule and preferences.
• Oversee logistics for meetings, events, and office operations, including supplies and equipment.

Project Management and Research

• Support the Director in planning and executing projects or events.
• Research assigned topics and compile findings into actionable reports.
• Track project progress and provide updates to ensure deadlines are met.
• Assist in the planning, coordination, and execution of various projects.
• Monitor project timelines, track progress, and provide regular updates.
• Manage the implementation of events and coordinate events hosted by the Director which may involve managing guest lists, coordinating logistics, and procurement and ensuring that all event-related materials are prepared and organized.

Stakeholder and Relationship Management

• Build and maintain relationships with key internal and external stakeholders, including high-level contacts.
• Develop and manage a comprehensive contact database to foster and maintain professional relationships.
• Manage communication with board members, trustees, and other professionals on behalf of the Director.
• Ensure guests and visitors are welcomed, and attended to, and their needs are met professionally.

Expense and Household Management

• Document and manage daily expenses efficiently for professional and household-related activities.
• Oversee the organization of household operations, ensuring smooth running.
• Oversee household projects and ensure management of domestic staff.
• Support with family-related responsibilities, including childcare arrangements and other personal tasks.
• Any other duties relevant to the needs of the Director and as directed.

Data Protection and Confidentiality:

• Uphold strict confidentiality standards when handling all executive and personal information.
• Ensure compliance with data protection regulations and internal policies.

Required Skills and Qualifications

• Must have at least 5 years proven experience in a similar role supporting Senior Executives or Directors.
• The ideal candidate should have a background in both Finance and IT.
• Strong organizational and time-management skills, with excellent attention to detail.
• Excellent written and verbal communication abilities.
• Proficiency in MS Office, Google Suite, and other scheduling and office tools.
• Ability to take initiative and work in a fast-paced environment.
• High level of discretion and professionalism when handling sensitive information.
• Must be able to drive and possess a valid driver’s license.

Personal Attributes

• Calm, collected, efficient, and assertive
• Balanced; not overly energetic or overly reserved personality
• Not a talkative individual but clear, concise, and confident when speaking
• Non-judgmental and not overly spiritual (Christian or Muslim)
• Well-groomed, clean, and good-looking
• Proactive, organized, and decisive with the ability to take initiative based on observations
• Should like children and be comfortable managing family-related tasks
• Not a people-pleaser
• Should have a background in both finance and IT.

Experience Level
Must be experienced in administrative work

Additional Skills
Must be able to drive and have a valid driver’s license

Pay: From ₦800,000.00 per month

Application Question(s):

• Gender (Male/Female)?
• Can you drive and possess a valid driver’s license.?
• Marital Status (Single/Married)?
• Your Age?
• This is a PA/EA Position not just an Admin support or an Executive Assistant to the CEO but also will be managing household-related activities/personal errand. Management of domestic staff, support with family-related responsibilities, including childcare arrangements and other personal tasks. Are are fine with this?

Experience:

• You supporting a Senior Executives or Directors: 5 years (Required)
• Personal Assistant: 5 years (Required)

Job Type: Full-time

Job Posted:5th March 2025