Senior Event Manager

Company Name: Africa International Housing Show (AIHS)

Job Description:

The Event Manager is responsible for the overall planning, organization, and execution of the Africa International Housing Show (AIHS) and related events. This role requires a highly organized, detail-oriented, and proactive individual with excellent communication, negotiation, and problem-solving skills. The Event Manager must be based in Abuja and will oversee all logistical aspects, vendor management, stakeholder coordination, and on-site event delivery to ensure a successful and impactful event that meets the objectives and global standard of AIHS.

Responsibilities

• Develop comprehensive event plans, timelines, and budgets for AIHS and related activities.
• Contribute to the development of event themes, formats, and program content in collaboration with relevant stakeholders.
• Conduct thorough research on industry trends, competitor events, and potential speakers/exhibitors.
• Identify and secure suitable sponsors and exhibitors as well as venues, negotiate contracts, and manage venue relationships.
• Develop and manage floor plans, booth layouts, and signage.
• Plan and coordinate all logistical requirements, including catering, audiovisual equipment, security, transportation, and accommodation.
• Serve as the primary point of contact for exhibitors, sponsors, speakers, attendees, and other stakeholders.
• Build and maintain strong relationships with key partners, government agencies, industry associations, and media representatives.
• Coordinate the registration process for exhibitors, sponsors, and attendees.
• Manage exhibitor and sponsor relationships, ensuring their needs are met and deliverables are fulfilled.
• Liaise with speakers regarding their presentations, travel arrangements, and logistical requirements.
• Identify, evaluate, and select event vendors (e.g., caterers, AV suppliers, decorators, security personnel).
• Negotiate contracts and manage vendor relationships to ensure high-quality services within budget.
• Oversee vendor performance and ensure adherence to agreed-upon terms and timelines.
• Develop and manage the event budget, ensuring cost-effectiveness and adherence to financial guidelines.
• Track expenses, process invoices, and provide regular budget updates.
• Identify opportunities for cost savings and revenue generation.
• Collaborate with the marketing team to develop and implement event marketing and communication strategies.
• Provide logistical support for marketing activities, such as promotional events and media briefings.
• Ensure consistent branding and messaging across all event materials.
• Oversee all aspects of on-site event execution, ensuring smooth operations and adherence to the event plan.
• Manage event staff and volunteers, providing clear direction and support.
• Serve as the primary point of contact for on-site issues and emergencies, resolving problems effectively and efficiently.
• Coordinate registration, attendee flow, session management, and exhibitor support.
• Ensure compliance with health, safety, and security regulations.
• Conduct post-event evaluations, gathering feedback from attendees, exhibitors, sponsors, and stakeholders.
• Analyze event data and prepare comprehensive post-event reports, including successes, challenges, and recommendations for future events.
• Manage the reconciliation of event finances and vendor payments.

Qualifications and Experience:

• Bachelor’s degree in Event Management, Hospitality Management, Business Administration, Marketing, or a related field.
• Minimum of 3-5 years of proven experience in planning and managing large-scale events, preferably conferences, exhibitions, or trade shows, ideally within the African context.
• Strong understanding of the housing and construction industry in Africa is an advantage.
• Excellent project management skills, including the ability to manage multiple tasks simultaneously and meet deadlines.
• Exceptional communication (written and verbal), interpersonal, and negotiation skills.
• Strong problem-solving and decision-making abilities, particularly under pressure.
• Proficiency in event management software and Microsoft Office Suite.
• Experience in managing budgets and vendor relationships.
• Ability to work independently and as part of a team.
• Willingness to travel as required.

Skills and Competencies:

• Strategic Planning
• Logistics Management
• Budget Management
• Vendor Negotiation
• Stakeholder Management
• Risk Management
• Problem-Solving
• Attention to Detail
• Communication (Written and Verbal)
• Interpersonal Skills
• Leadership and Teamwork
• Cultural Sensitivity

Job Type: Full time

Job Posted: 9th April 2025