PRIME INNOVATION INSTITUTE OF TECHNOLOGY

Company Name: Executive Assistant

Job Description:

We seek a highly organized, proactive, and discreet Personal Assistant to support the Executive Director. The ideal candidate will manage schedules, handle correspondence, coordinate travel arrangements, and assist in various administrative tasks. They will ensure the Executive Director’s time is efficiently managed and operations run smoothly, displaying professionalism and confidentiality at all times.

Key Responsibilities:

1. Schedule Management:

– Maintain and coordinate the Executive Director’s calendar.

– Schedule meetings, appointments, and events, ensuring timely reminders and preparation.

2. Correspondence & Communication:

– Act as the first point of contact for emails, phone calls, and inquiries.

– Draft and respond to correspondence, ensuring professionalism and accuracy.

3. Travel Arrangements:

– Plan and coordinate all travel needs, including flights, accommodation, visas, and transportation.

– Prepare detailed travel itineraries.

4. Administrative Support:

– Prepare, edit, and manage documents, reports, and presentations.

– Maintain organized and up-to-date records, both physical and digital.

5. Event & Meeting Coordination:

– Assist in planning and organizing events, conferences, and meetings.

– Manage logistics, prepare agendas, and ensure seamless execution.

6. Confidentiality & Professionalism:

– Handle sensitive information with the utmost discretion.

– Uphold the confidentiality of all Executive Director-related matters.

7. Special Projects:

– Assist with research and special projects as directed.

– Demonstrate flexibility to adapt to dynamic needs.

Qualifications:

1. Education: Bachelor’s Degree (BSc), Higher National Diploma (HND), or National Diploma (ND) in Business Administration, Public Administration, Communications, or a related field.

2. Experience: 1 -2 years of experience as a Personal Assistant, Executive Secretary, or in a similar role, preferably within a corporate or non-profit organization.

3. Skills:

– Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).

– Exceptional communication, organizational, and time management skills.

– Strong analytical and problem-solving abilities.

– Adept at multitasking and prioritizing under pressure.

4. Personal Qualities:

– Impeccable dress sense and professional demeanor.

– High level of discretion and confidentiality.

– Proactive, flexible, and detail-oriented.

– Strong interpersonal skills for building relationships.

Pay: ₦100,000.00 – ₦150,000.00 per month

• Living around Ajah/Lekki Axis

Education:

• National Diploma (Preferred)

Experience:

• Personal Assistant: 3 years (Required)

Language:

• English (Required)

Job Type: Full time

Job Posted: 19th March 2025