Personal Assistant
Company Name: School in Maryland
Job Description:
Responsibilities
Plan and maintain the Director’s schedule and appointments
Plan and present refreshments for Directors meetings
Prepare and coordinate Board meetings in terms of refreshments and documentation needed for the meeting.
Attend to visitors in the Director’s office.
Draft and prepare presentations, proposals and memos on behalf of the Director
Make deliveries and pay bills on behalf of the Director.
Check the Director’s emails daily.
Maintain the Director’s correspondence and filing.
Ensure provisions and materials are available for the smooth running of the Director’s office
Carry out background research and present findings
Arrange travel / visas / accommodation needs
Screen visitors and handle/direct certain issues to alternative offices.
Liaise with other staff for the Director
Report pending issues for follow-up; list monthly achievement listings and areas for amendment or review.
Organize and attend meetings with the Director and ensure the Director is well prepared.
Carry out Checks on students’ notes for completion of notes & assignments, students’ behaviour in class (attendance & orderliness) and well as etiquette during meal times in the dining hall.
Any other duty assigned
Education and Work Experience
First degree or its equivalent in the relevant field of study i.e. Secretarial studies, Humanities, Business Administration
Two-Five years relevant experience
Skills and Competences
Strong people management skills
Excellent communication & networking skills
Proficiency in the use of office tools on a computer
Proficiency in research and preparation of documents
Confidentiality
Excellent organizational skills
Key Performance Indicators
Completeness and availability of all Director’s files
Maintenance of Director’s appointment book.
Maintenance of Correspondence in and out book.
Qualitative and timely presentations, proposals and memos
Communication Error Margin (written and oral)
Maintenance of professional appearance and manner
Accuracy and timeliness of reports
Visitor Satisfaction Index
Pay: ₦100,000.00 – ₦150,000.00 per month
Application Deadline: 09/04/2025
Job Type: Full-time
Job Posted: 3rd April 2025