Full-Time Remote Personal Assistant

Company Name:Aktok Inc

Job Description:

At Aktok, we are dedicated to revolutionizing the technology sector with our innovative all-in-one automation platform. Our solutions, including AI Chatbots, Live Chat, CRM, and more, empower businesses to streamline operations and enhance customer engagement. As a dynamic international startup launched out of Canada, we pride ourselves on fostering a vibrant, inclusive workplace where creativity and collaboration thrive.

To learn more about our product, please visit our website aktok.com

Our team of passionate professionals is at the forefront of driving impactful change, and we’re looking for a talented Head of Marketing to join us on this exciting journey.

Why Aktok?

• Innovative Environment: Be part of a forward-thinking team that values creativity and innovation.
• Career Growth: We invest in our employees’ development and provide ample opportunities for career advancement.
• Collaborative Culture: Work with a diverse and inclusive team where your ideas are valued and your contributions make a difference.
• Competitive Benefits: Enjoy a competitive salary
• Work-Life Balance: Benefit from full remote work options and a flexible work environment that supports a healthy work-life balance.
• Cutting-Edge Projects: Engage in projects that shape the future of technology.
• Global Team: If you are a strategic and analytical thinker, Aktok is the right place for you. Our team is scattered across Africa and North America, bringing diverse perspectives and expertise to our innovative projects.

About the Role

We are seeking a proactive and highly organized Remote Executive Personal Assistant (EPA) to provide key administrative, operational, and strategic support to our leadership team in a fast-paced, growing tech startup. This individual will manage daily operations, assist with recruiting, marketing activities, and support various application preparations. The ideal candidate is resourceful, adaptable, and able to work independently while seamlessly coordinating with stakeholders across multiple functions.

Key Responsibilities

Document Management: Organize, structure, and maintain critical company documents, including onboarding instructions, playbooks, and standard operating procedures, ensuring proper version control and easy access.

• Recruiting & Hiring Support: Manage job postings, assist with candidate screening, schedule interviews, and track hiring progress using applicant tracking systems.
• Calendar & Email Management: Handle executive schedules, coordinate meetings, and manage email correspondence professionally and efficiently.
• Marketing Support: Assist with content creation, outreach efforts, and marketing campaigns, contributing to social media engagement and lead-generation initiatives.
• Application Preparations: Support the preparation and submission of documents for various applications (grants, partnerships, certifications) and ensure all submission requirements are met.
• General Administrative Support: Provide flexible operational support across various tasks to enhance team efficiency and productivity, including research and cross-functional communication.

Qualifications & Skills

• Exceptional Organizational Skills: Proven ability to manage multiple tasks and deadlines in a fast-paced environment.
• Recruiting Experience: Familiarity with hiring workflows, job boards, and applicant tracking tools (e.g., Greenhouse, Lever).
• Document Management Expertise: Proficiency in organizing and formatting documents using tools like Google Drive, Google Docs, and spreadsheets.
• Calendar & Email Management: Strong experience managing executive calendars, scheduling meetings, and filtering email communications.
• Marketing Support Knowledge: Experience in supporting outreach efforts, social media, or content coordination is a plus.
• Excellent Communication Skills: Strong written and verbal communication, with attention to detail and the ability to maintain professionalism in all communications.
• Tech-Savvy: Comfortable using a variety of productivity tools (Google Workspace, Asana, Slack, Zoom) and learning new software to improve team operations.

Preferred Experience

• revious experience as an executive assistant, personal assistant, HR coordinator, or marketing assistant in a tech startup or fast-paced environment.
• Experience working remotely or in a distributed team.
• Familiarity with SaaS products or product development cycles is a plus.

Why Join Us?

• Fully Remote Role: Work from the comfort of your own home and enjoy a flexible work-life balance—no commuting required.
• Close Collaboration with Leadership: Gain exposure to high-level decision-making and leadership strategies in an innovative, fast-paced environment.
• Opportunities for Growth: Join a growing startup with room for professional development and advancement as the company scales.

Ready to make an impact? Apply now and be part of our dynamic team!

Application Question(s):

• What is your salary expectations (Monthly Net)
• Hi, we appreciate your interest in our company.

Thank you!

Expected Start Date: 03/03/2025

Job Type: Full-time

Job Posted:19th February 2025