Finance And Account Staff

Company Name: Avia Mart & Foods

Job Description:

Finance and Accounts Staff plays a crucial role in managing and recording the company’s financial transactions, including accounts payable/receivable, generate reports, maintain accurate records, and ensure regulatory compliance. They provide financial data for decision-making and support efficient financial operations through various accounting tasks, ensuring data integrity, processing transactions, and assisting with financial reporting and analysis. Ideal candidates are detail-oriented with strong numerical and analytical skills, a grasp of basic accounting, and are proactive and organized team players. Specific duties may include financial analysis or tax compliance.

Responsibilities:

• Daily Transaction Processing:
• Accurately record daily sales transactions, including cash, card, and electronic payments, ensuring proper reconciliation with point-of-sale (POS) systems.
• Process and record supplier invoices, matching them with purchase orders and delivery notes.
• Handle petty cash disbursements and reconciliations, ensuring proper documentation and adherence to company policy.
• Process employee expense claims, verifying supporting documentation and ensuring compliance with company guidelines.
• Prepare and process bank deposits and withdrawals.
• Accounts Payable and Receivable:
• Maintain accurate records of accounts payable, ensuring timely payment of invoices and resolving any discrepancies.
• Follow up on outstanding accounts receivable, ensuring timely collection of payments.
• Reconcile supplier statements with company records to ensure accuracy.
• Assist in the preparation of customer invoices where applicable (e.g., for bulk orders or credit accounts).
• General Ledger and Record Keeping:
• Assist in the maintenance of the general ledger, ensuring all transactions are accurately coded and recorded.
• File and maintain organized financial records, both physical and electronic, in compliance with company policies and legal requirements.
• Assist in the preparation of journal entries for various financial transactions.
• Inventory Management Support:
• Participate in physical stock taking exercises and assist in reconciling physical counts with inventory records.
• Record inventory movements and adjustments in the accounting system.
• Assist in analyzing inventory costs and variances.
• Financial Reporting Assistance:
• Assist in the preparation of regular financial reports, such as daily sales reports, cash flow statements, and expense reports.
• Provide supporting documentation for audits and financial reviews.
• Assist in the preparation of monthly and annual financial statements under the guidance of the Finance Manager.
• Compliance and Internal Controls:
• Adhere to all company financial policies and procedures.
• Assist in ensuring compliance with relevant accounting standards and regulations.
• Identify and report any potential weaknesses in internal controls.
• Communication and Collaboration:
• Communicate effectively with other departments, such as purchasing, operations, and sales, to resolve financial queries and ensure smooth processes.
• Respond to inquiries from suppliers and customers regarding payment matters.
• Collaborate with external auditors during audit processes.
• Other Duties:
• Perform other related duties as assigned by the stakeholders

Qualifications:

• A Bachelor’s degree or Higher National Diploma (HND) in Accounting, Finance, or a related field is preferred.
• Part-qualification in a recognized accounting professional body (e.g., ICAN, ACCA) is an advantage.
• Minimum of 5 years of relevant experience in an accounting or finance role. Experience in the retail or supermarket industry is a plus.
• Strong Numerical and Analytical Skills: Ability to accurately process financial data and identify discrepancies.
• Attention to Detail and Accuracy: Meticulous in handling financial information and ensuring data integrity.
• Understanding of Basic Accounting Principles: Familiarity with double-entry bookkeeping and basic accounting concepts.
• Proficiency in MS Office Suite: Strong working knowledge of Microsoft Excel (including formulas, data analysis, and reporting), Word, and Outlook.
• Experience with Accounting Software: Familiarity with accounting software packages (e.g., QuickBooks, SAP, Oracle NetSuite) and POS systems is desirable.
• Organizational and Time Management Skills: Ability to prioritize tasks, manage deadlines, and work efficiently.
• Communication Skills: Good written and verbal communication skills.
• Problem-Solving Skills: Ability to identify and resolve financial discrepancies and issues.
• Integrity and Trustworthiness: Ability to handle sensitive financial information with confidentiality and ethical conduct.
• Teamwork and Collaboration: Ability to work effectively as part of a team.

Personal Attributes:

• Proactive and self-motivated.
• Ability to work under pressure.
• Adaptable and willing to learn.
• Customer-focused and professional demeanor.

Working Conditions:

• Primarily office-based within the company’s premises.
• May require occasional work outside of regular business hours, especially during peak periods or month-end closing.

Education: Undergraduate (Required)

Experience:

• Work: 5 years (Required)

Pay: ₦150,000.00 – ₦200,000.00 per month

Job Type:  Full-time

Location: Abuja

Job Posted: 7th May 2025