Executive Assistant to the VC

Company Name: One Step Ahead

Job Description:

The Executive Assistant to the Vice Chairman (VC) provides high-level administrative and strategic support by managing her schedule, communications, and engagements. This role is central to ensuring the Vice Chairman’s effectiveness and impact within and outside the organization. While the responsibilities below cover key areas, the role may evolve to include other duties as required.

Key Responsibilities:

• Executive Support:

Support the Vice Chairman by liaising with management, staff, and external parties on her behalf. Accompany the VC to a variety of events, meetings, and engagements both domestically and internationally.

• Writing:

Research, draft, and develop speeches and sermons for delivery by the VC.

• Book Publications and Management:

Assist the Vice Chairman with book-related activities, including publication support, inventory, and sales coordination.

• Communication Management:

Serve as a point of contact for the VC, handling internal and external correspondence and ensuring effective communication with stakeholders on her behalf.

• Brand Management:

Coordinate with relevant departments to enhance and maintain the Vice Chairman’s public and professional brand, ensuring consistent messaging and a positive public image.

• Document Management:

Organize and archive documents and materials using digital platforms such as OneDrive to ensure easy retrieval and secure sharing.

• Travel Management:

Collaborate with the Personal Assistant and Head of Protocol and Logistics to arrange all aspects of local and international travel. This includes managing luggage, essential documents, accommodations, and event logistics.

• Email Management:

Oversee and manage the Vice Chairman’s inbox, ensuring timely responses and keeping her informed about meetings, speaking invitations, events, financial obligations, and other commitments.

Required Skills and Qualifications:

• Bachelor’s degree in a relevant field
• Minimum of six (6) years of experience in an administrative or executive support role, preferably reporting directly to senior leadership
• Experience in church or ministry-related roles (preferred)
• Exceptional written and verbal communication skills
• Experience in writing speeches and sermons is a strong advantage
• Excellent time management and multitasking abilities
• Meticulous attention to detail with a commitment to accuracy
• High level of discretion and integrity when handling confidential information
• Adaptable, proactive, and capable of thriving in a fast-paced, dynamic environment

Job Type: Full-time

Job Posted: 10th April 2025