Executive Assistant/Secretary to the COO

Company Name:Milmay Flowers and Garden

Job Description:

We are seeking a highly experienced and professional Executive Assistant/Secretary to support the Chief Operating Officer (COO). The ideal candidate will have extensive experience in executive support, office management, and administration, ensuring seamless day-to-day operations. This role requires a highly organized, discreet, and proactive individual who can handle confidential information, manage executive schedules, and coordinate meetings effectively. The ideal candidate must exhibit integrity, professionalism, and the right attitude, with strong interpersonal and communication skills.

• Minimum Qualification : HND
• Experience Level : Senior level
• Experience Length : 11 years
• Working Hours : Full Time

Responsibilities:

• Provide high-level administrative support to the COO, ensuring seamless operations, strategic leadership, and effective communication.
• Manage schedule, correspondence, travel, and special projects, maintaining confidentiality and discretion.
• Serves as a trusted advisor and gatekeeper, facilitating stakeholder engagement and information flow
• Handle confidential and sensitive information with discretion and professionalism.
• Organize and coordinate meetings, conferences, and business engagements, including preparing agendas and taking minutes.
• Oversee document filing, record-keeping, and office management tasks.
• Assist in project coordination, follow-ups, and execution of key administrative tasks.
• Ensure timely responses to emails, calls, and inquiries on behalf of the COO.
• Maintain a professional, polite, and respectful demeanor in all interactions

Requirements:

• Minimum of HND in Management, Secretarial Studies, Office Management Technology, Business Administration, or a relevant field.
• Experience: Minimum of 11 years of professional experience, with at least 10 years supporting executive management or C-level executives.
• Well-behaved, honest, ethical, polite, kind, and respectful.
• Strong integrity, professionalism, and discretion in handling confidential matters.
• Ability to work under pressure with a proactive and positive attitude.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and office management software.
• Strong written and verbal communication skills.
• Excellent organizational and multitasking skills.
• Ability to anticipate needs and work independently with minimal supervision.
• Strong attention to detail and problem-solving abilities.
• Excellent time management skills with the ability to meet deadlines.
• Ability to interact effectively with executives, clients, and stakeholders

IT & Telecoms NGN 1,200,000 – 1,500,000

Job Type:Full Time

Job Posted:6th March 2025