EXECUTIVE ASSISTANT [INTERIOR BUSINESS]

Company Name:ELVARIDAH

Job Description:

We are seeking a highly organized and proactive Executive Assistant to support the Managing Director of our dynamic interior design business. The ideal candidate will be a detail-oriented professional with excellent communication skills, a strong ability to multitask, and experience handling confidential and high-level administrative duties. This role requires a strategic thinker who can anticipate needs, streamline operations, and enhance productivity for the Managing Director.

Key Responsibilities

Executive Support

• Manage and coordinate the Managing Director’s schedule, appointments, and travel arrangements.
• Serve as the primary point of contact between the MD and clients, vendors, and team members.
• Draft, review, and manage emails, reports, presentations, and correspondence.
• Conduct research and prepare briefs for meetings, ensuring the MD is well-prepared.
• Handle confidential documents with discretion and professionalism.

Project & Operations Support

• Assist in managing key interior design projects by coordinating with designers, suppliers, and contractors.
• Track project timelines, budgets, and deliverables, ensuring alignment with the MD’s objectives.
• Prepare and maintain client proposals, contracts, and presentations.
• Ensure office operations run smoothly, including liaising with administrative and design teams.

Client & Vendor Relations

• Maintain strong relationships with high-end clients, suppliers, and business partners.
• Arrange client meetings, follow up on action points, and ensure seamless communication.
• Assist in the planning and execution of industry events, trade shows, and networking engagements.

Financial & Administrative Support

• Assist with budgeting, invoicing, and expense tracking for the MD’s projects.
• Handle procurement tasks, liaising with suppliers for pricing, quotes, and deliveries.
• Maintain an organized filing system (both digital and physical) for business and project-related documents.

Skills & Qualifications

• Bachelor’s degree in Business Administration, Interior Design, or a related field preferred.
• 3+ years of experience as an Executive Assistant, ideally in the interior design, architecture, or luxury retail sector.
• Exceptional organizational and multitasking abilities.
• Strong communication and interpersonal skills.
• Proficiency in Microsoft Office (Word, Excel, PowerPoint) and project management tools.
• Ability to work in a fast-paced, creative environment and adapt to changing priorities.
• A keen eye for design and an understanding of interior business operations is a plus.

Why Join Us?

• Be part of a growing and creative interior design business.
• Work closely with high-profile clients and industry leaders.
• Opportunity to develop leadership and strategic management skills.

Job Type: Full-time

Pay: Up to ₦120,000.00 per month

Job Posted:3rd February 2025