Executive Assistant 

Company Name: West Africa Vocational Education (WAVE)

Job Description:

We are seeking a highly organized, proactive, and professional Executive Assistant to provide comprehensive administrative and executive support to the Founding Partner and senior leadership team . The ideal candidate will have at least 3 years of relevant experience, excellent communication skills, and the ability to manage complex scheduling, travel coordination, and confidential operations in a fast-paced environment. Proficiency in Microsoft Office and Google Workspace is essential.

Key Responsibilities:

• Manage and maintain schedules, appointments, and travel arrangements for the Founding Partner.
• Handle correspondence, including emails, calls, and written communication.
• Prepare and edit documents, reports, investor decks, and presentations using Microsoft Office and Google Docs.
• Organize and maintain both digital and physical filing systems.
• Coordinate logistics for meetings, events, retreats, and board sessions.
• Attend meetings when required, take detailed notes, and follow up on action items.
• Conduct background research and compile briefs on companies, investors, markets, and events.
• Support internal communications and ensure smooth information flow across departments.
• Track ongoing projects and cross-functional workstreams, providing updates and ensuring deadlines are met.
• Provide administrative support including procurement, expense reporting, and onboarding coordination.
• Assist with personal tasks as needed with discretion and professionalism.

Required Skills & Qualifications:

• Minimum of 3 years of experience as an Executive Assistant, Personal Assistant, or in a high-level administrative role.
• Proficiency in Microsoft Office Suite and Google Workspace (Docs, Sheets, Gmail, Calendar).
• Strong organizational and time-management skills.
• Excellent written and verbal communication abilities.
• Ability to multitask, prioritize, and manage competing demands.
• High level of discretion, integrity, and professionalism.
• Experience coordinating travel and logistics, including across time zones.
• Strong interpersonal skills and a collaborative, service-oriented mindset.

Soft Skills:

• Proactive and resourceful approach to challenges.
• Confident, adaptable, and solution-oriented.
• Open-minded, eager to learn, and comfortable with feedback.
• Sense of humor is a plus.

Education: Undergraduate (Preferred)

Experience:

• EA: 2 years (Preferred)

Job Type: Full-time, Permanent

Pay: ₦150,000.00 – ₦200,000.00 per month

Location: Ikoyi, Lagos

Job Posted: 28th May 2025