Executive Assistant

Company Name: Emma of Torre

Job Description:

We’re looking for two highly skilled, detail-obsessed Virtual Assistants to join forces with two innovative U.S.-based startups — one in home services, the other in mortgage tech.

Both roles require bilingual communication (Spanish-English), excellent organization, and the ability to manage systems, tasks, and people without constant supervision. If you’re proactive, structured, and ready to support founders in growth mode — we want you on our team.

? Who we’re looking for:

This role is perfect for you if:

• You thrive in fast-paced startup environments.
• You’re bilingual (Spanish-English) and can navigate both languages with confidence.
• You’re confident in managing communication across platforms (Slack, Facebook, email).
• You can independently manage schedules, tasks, and team communications.
• You’re highly organized and can juggle multiple responsibilities at once. Responsibilities:

? Administrative Operations & Tracking:

• Manage digital records, track task progress, and update CRMs.
• Support onboarding workflows (contractors or partners).
• Monitor inboxes, update internal trackers, and maintain SOP documentation.
• Schedule interviews, send reminders, and follow up on missing info.

? Outreach & Engagement:

• Join and engage in targeted Facebook groups (local or niche-based).
• Post content, track engagement, and log results daily.
• Respond to leads, coordinate next steps, and hand off to the right team member.
• Build and maintain lists of outreach efforts, referral partners, or applicants.

? Team & Client Support:

• Attend weekly team syncs via Slack or Zoom.
• Coordinate with Ops Manager and Social Media VA as needed.
• Assist with onboarding support staff, contractors, or clients.
• Help enforce task deadlines and track milestones.

✅ Requirements:

• Bilingual in Spanish and English (C1 level or better in both).
• Experience with inbox/calendar management and project workflows.
• Excellent with Google Workspace, Slack, Zoom, Calendly, and project management tools (Notion, Asana, GoHighLevel, etc.).
• Strong communication skills and a proactive sense of ownership.
• Available 5 days a week with at least 3–4 hours overlap with Arizona (MST) timezone.
• High integrity you’ll be handling sensitive client and financial data.

? What you’ll get:

• Paid directly by the client (no markups or middlemen).
• Long-term growth potential and performance bonuses.
• Full access to onboarding systems, SOPs, and team support.

Exciting exposure to two industries: home services & mortgage technology.

Job Type: Full time

Location: Nigeria

Job Posted: 21st May 2025