Procurement Officer

  • Lagos

MRI Network Afroanglo Partnership

MRI Network Afroanglo Partnership - As a renowned recruitment firm with an extensive client base spanning multiple countries globally, MRINetwork has established itself as a trusted partner in connecting top talent with leading organizations across various industries. In line with its commitment to fostering diverse and inclusive partnerships, MRINetwork has formed a strategic alliance known as the MRINetwork Afroanglo Partnership. This collaboration aims to leverage the expertise and networks of both MRINetwork and its Afroanglo partners to more effectively address the recruitment needs of clients in diverse markets, particularly those in Africa and the Anglophone regions. The MRINetwork Afroanglo Partnership combines the local knowledge and insights of Afroanglo partners with MRINetwork's global reach and industry-leading recruitment practices. This synergy enables the partnership to deliver tailored recruitment solutions that meet the unique requirements of clients operating in these regions, ultimately helping them access top talent and drive organizational success.

Job description:

Purpose of Position

  • We are seeking a dedicated and experienced Procurement Officer responsible for managing the procurement process for construction materials, equipment, and services required by the organisation.
  • They play a vital role in sourcing suppliers, negotiating contracts, and ensuring timely delivery of materials to support construction projects while optimizing costs and maintaining quality standards.

Essential Duties / Key Job Roles and Responsibilities
Includes but not limited to the following:

  • Supplier Sourcing and Selection: Identify and evaluate potential suppliers of construction materials, equipment, and services, and establish relationships with reliable and cost-effective vendors.
  • Negotiation and Contracting: Negotiate favorable terms and conditions with suppliers, including pricing, delivery schedules, and payment terms, and prepare and execute procurement contracts and agreements.
  • Purchase Order Processing: Generate purchase orders based on project requirements and approved vendor contracts, ensuring accuracy and completeness of order details and specifications.
  • Cost Analysis and Budgeting: Analyze procurement costs, track expenditures, and identify cost-saving opportunities to optimize procurement processes and support budgetary goals.
  • Quality Assurance: Ensure that procured materials and equipment meet quality standards and specifications, conduct quality inspections when necessary, and address any non-conformities or discrepancies.
  • Inventory Management: Maintain accurate records of inventory levels, monitor stock levels of critical materials, and coordinate replenishment orders to ensure adequate supply for construction projects while minimizing excess inventory.
  • Compliance and Risk Management: Ensure compliance with procurement policies, procedures, and regulations, including ethical sourcing practices and relevant industry standards, and mitigate procurement-related risks.
  • Supplier Management: Manage relationships with suppliers, monitor supplier performance, address any issues or concerns, and ensure adherence to contractual obligations and service level agreements.
  • Documentation and Reporting: Maintain comprehensive procurement records, including purchase orders, contracts, invoices, and supplier performance evaluations, and generate regular reports on procurement activities and expenditures.

Key Performance Indicators (KPIs)

  • Cost Savings: Measure the percentage of cost savings achieved through procurement activities compared to budgeted costs.
  • Supplier Performance: Evaluate supplier performance based on criteria such as on-time delivery, quality of products or services, and responsiveness to issues or concerns.
  • Inventory Turnover Ratio: Assess the efficiency of inventory management by calculating the ratio of cost of goods sold to average inventory.
  • Timeliness of Procurement: Measure the percentage of procurement activities completed within established timelines and project schedules.
  • Quality of Procured Materials: Assess the quality of procured materials and equipment based on inspection results and feedback from project teams.
  • Compliance: Ensure compliance with procurement policies, regulations, and ethical standards, and monitor adherence to contract terms and conditions.
  • Customer Satisfaction: Solicit feedback from internal stakeholders (e.g., project managers, construction teams) regarding satisfaction with procurement support and services.

Qualifications and Experience

  • Bachelor’s Degrees in Business Administration, Supply Chain Management, Procurement, or a related field
  • 3 – 5 years of relevant work experience in procurement or supply chain management, preferably in the construction or related industry.
  • Strong knowledge of procurement principles, practices, and regulations, including contract management and supplier evaluation.
  • Familiarity with construction materials, equipment, and services, and understanding of construction procurement processes.
  • Proficiency in procurement software and tools, as well as Microsoft Office Suite (Word, Excel, PowerPoint).
  • Excellent negotiation, communication, and interpersonal skills, with the ability to build and maintain relationships with suppliers and internal stakeholders.
  • Professional certification in procurement or supply chain management (e.g., CSCP, CPSM) is desirable but not required.

Competencies:

  • Supplier Management: Ability to identify and evaluate potential suppliers, negotiate contracts, and manage relationships to ensure reliable and cost-effective procurement.
  • Negotiation Skills: Strong negotiation skills to obtain favorable terms and conditions from suppliers while maintaining positive relationships.
  • Analytical Thinking: Ability to analyze procurement data, identify trends, and make data-driven decisions to optimize procurement processes and achieve cost savings.
  • Attention to Detail: Meticulous attention to detail to ensure accuracy and completeness in procurement documentation and specifications.
  • Communication Skills: Effective verbal and written communication skills to liaise with suppliers, internal stakeholders, and project teams.
  • Problem-Solving: Aptitude for identifying procurement-related issues and implementing solutions in a timely and effective manner.
  • Organizational Skills: Excellent organizational and time management skills to prioritize tasks, meet deadlines, and manage multiple procurement activities simultaneously.
  • Ethical Conduct: Commitment to upholding ethical standards and integrity in procurement practices, including fair and transparent supplier selection processes and adherence to ethical sourcing principles.
  • Teamwork: Collaborative mindset with the ability to work effectively as part of cross-functional project teams and contribute to achieving common goals.

Additional Requirements:

  • Availability to travel occasionally for supplier visits or procurement-related activities.
  • Willingness to work flexible hours as required by project demands.
  • Demonstrated commitment to upholding ethical standards and professionalism in procurement practices.

Job Type: Full time

To apply for this job email your details to info@eqoutsourcing.com