Human Resources Assistant


Job description:
The objective of the Human Resources (HR) Assistant position is to assist with recruitment, benefits and hiring actions. This includes but is not limited to; ensuring completion of employee’s documentation, HR administration and filing as well as documenting all performance actions. The HR Assistant will serve as the liaison between the field offices and head office for HR related activities. He/she will perform any other duties that may be assigned by the HR Officer.
Please note that interested applicants substantiated as the subject of an investigation for misconduct (exploitation, abuse or harassment) are not eligible to apply.
Assist with staff recruitment by sending invitations, scheduling & participating in interviews, conducting reference check, informs job applicants of their acceptance or rejection for employment
Assist in reviewing salary history of selected candidates and prepare salary analysis for potential hires, sending offer to potential hires and updating the HR Officer with their response.
Informing the Project Director and team members of joining dates of new hires and coordinate with other departments for necessary arrangements for orientation
Maintain personnel records tracking employment history, confirmation, promotions, transfers, salary, and training
Issuing of letter of employment and confirmation to newly employed staff
Verification of certificates and follow-up on response from former employer
Ensure that all documents in respect of new employees are received in good time to facilitate prompt confirmation of appointment
Updating the HR database
Review timesheets for errors and correctness
Process of staff benefits such as health insurance and life/accident insurance plan
Serve as the liaison between field offices and head office for HR related activities
Conduct terror check for new hires
Collect approved leave form for filing and timesheet confirmation
Draft correspondence for and on behalf of MSH staff
And any other duties that may be assigned from time to time
Minimum of Bachelor’s Degree/HND in Human Resources Management, Business Management, Psychology, Law, or Social Administration
Minimum of 2 years’ experience in Human Resources Management, including recruitment and personnel management
Minimum of 1 year experience working with an INGO
Must be a member of Chartered Institute of Personnel Management, Nigeria
Good organizational and interpersonal skills
Good verbal and written communications, teamwork and collaborating abilities
Demonstrated excellent computer skills in Word, Excel, and PowerPoint.
Ability to work independently with initiative to manage high volume and sensitive workflow.
Ability to understand comprehensive information.
Basic numeracy and IT skills required for operating various systems.
Ability to interpret, analyze, and explain the official framework employment regulation.
Good negotiating and influencing skills in implementing personnel policies
Ability to research, evaluate and analyze new recruitment techniques, methods, and procedures.
Ability to work alone on a broad variety of projects
Demonstrated ability to handle confidential matters discreetly and gain the trust and confidence of colleagues; experience in conflict resolution helpful
Competences to assess priorities, manage a variety of complex activities simultaneously in a time-sensitive environment, and meet competing deadlines
Proven ability to successfully participate on teams in a fast-paced environment
Demonstrated integrity, confidentiality and approachability
MSH is an equal opportunity employer and will not discriminate against any employee or applicant for employment on the basis of race, color, sex, sexual orientation, gender or gender identity, religion, creed, citizenship, national origin, age, veteran status, or disability unrelated to job requirements. MSH will take affirmative action to ensure that qualified applicants are employed and that employees are treated without regard to their race, age, color, religion, sex, sexual orientation, gender identity, national origin, veteran and disability status. In compliance with U.S. Department of Labor Executive Order 11246, Section 503 of the Rehabilitation Act, and Section 4212 of the Vietnam Era Readjustment Assistance Act, MSH has developed and maintains an affirmative action program and plan.
EEO is the Law – English
EEO is the Law – Spanish
Pay Transparency Nondiscrimination Poster
Know Your Rights – Workplace Discrimination is Illegal
Family and Medical Leave Act (FMLA)
Employee Polygraph Protection Act
Job Type:Full time

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